Quick answer
Heat pump repair means finding why your heat pump isn't heating or cooling right and fixing the cause. Common problems include thermostat settings, dirty filters, defrost trouble, a failed outdoor fan or capacitor, a stuck reversing valve, or a refrigerant leak. You'll get the price before any work starts.

Key facts
| Equipment | Ducted air-source heat pumps |
|---|---|
| Modes we check | Heating, cooling, defrost, and aux heat |
| Refrigerant work | Certified technicians only (EPA Section 608) |
| Repair price | You get it before any work starts |
| Service area | Portland, OR and Vancouver, WA |
What are the signs your heat pump needs repair?
Your heat pump needs a look when the house can't hold the temperature you set, or when the system acts in a way it didn't before. Heat pumps tend to run longer, steadier cycles than a furnace. Long run times alone aren't a problem. A house that keeps losing ground is.
The air from a heat pump also feels milder than air from a gas furnace. Warm, not hot, is normal. Cool air that lasts, though, is worth a call.
- The house slowly drops below the thermostat setting
- Thick ice covers the outdoor unit and doesn't clear
- The outdoor fan doesn't spin while the unit is running
- The aux heat light is on much of the time, even on mild days
- It heats but won't cool, or cools but won't heat
- New buzzing, grinding, or rattling from the outdoor unit
What can you check before you call about a heat pump?
Start with the thermostat, the filter, and power. These checks are safe and take a few minutes.
Anything past this, like panels, wiring, or refrigerant lines, is for a technician.
- 1Set the thermostat to Heat or Cool, not Auto, and a few degrees past room temperature. ENERGY STAR suggests picking Heat or Cool so the system doesn't switch modes on mild days.
- 2Replace the thermostat batteries if the screen is blank or dim.
- 3Check the indoor filter. Replace it if it's dirty.
- 4Check the breakers for the indoor and outdoor units. Reset a tripped breaker once. If it trips again, stop.
- 5Clear leaves, snow, and debris from around the outdoor unit so air can move freely. Don't chip at ice.
- 6Make sure supply vents are open and return grilles aren't blocked.
Not sure what's wrong yet?
Start with the safe checks. Many problems are a setting, a breaker, or a filter.
- Repair first: we fix what can be fixed
- You approve the price before work starts
- Sources listed for outside facts
What's included
What a visit includes
- A technician's diagnosis of the indoor and outdoor units
- A plain explanation of what's wrong and what it takes to fix it
- A straight answer if replacing makes more sense, and why
- The price before any work starts
- Your decision: no work starts until you say yes
- Testing the system after the repair, and cleanup
What you won't get
- Work you haven't approved
- Pressure to replace a heat pump that can be repaired
- Adding refrigerant without looking for the leak
- Refrigerant handling by anyone who isn't certified
Why is there ice on my heat pump?
A light layer of frost on the outdoor unit in cold, damp weather is normal, and the heat pump should clear it with a defrost cycle. During defrost you may see steam and hear a whoosh as the system switches over. That's expected.
Thick ice that covers the coil and stays is not normal. Common causes include a failed defrost control or sensor, an outdoor fan that isn't running, a stuck reversing valve, low refrigerant from a leak, or water dripping onto the unit from a gutter. Don't chip or pry at the ice. That can damage the coil. Call and describe what you see.
What do aux heat and emergency heat mean on a heat pump?
Aux heat is backup heat that comes on by itself when the heat pump needs help, such as during defrost or a cold snap. Emergency heat is the same backup source, turned on by you, with the heat pump locked out.
Some aux heat is normal. Aux heat that runs much of the time on mild days can mean the heat pump isn't doing its share, or the thermostat is set up wrong. Electric backup heat usually costs more to run than the heat pump itself, so it's worth a check.
ENERGY STAR advises picking a steady temperature and leaving it there, because heat pumps don't save energy by being turned down at night the way a furnace can. A big jump in the setting can also bring on backup heat.
What usually causes heat pump problems?
Many heat pump problems come from one failed part in either the indoor or outdoor unit. A technician checks both halves, in heating and cooling modes where the weather allows, and looks at how the thermostat stages backup heat.
In summer, a heat pump cools the same way a central AC does. ENERGY STAR describes a ducted heat pump as a central air conditioner that also works in reverse. So cooling problems like a frozen coil, a clogged condensate drain, or a failed capacitor show up on heat pumps too.
| What you notice | Common causes | Can you check it? |
|---|---|---|
| Won't switch between heat and cool | Thermostat setup, or the reversing valve or its control | Check the thermostat mode only |
| Outdoor fan not spinning | Failed fan motor, capacitor, or contactor | Check the breaker once. Leave the rest. |
| Ice that won't clear | Defrost control or sensor, fan problem, or low refrigerant | Clear debris. Don't chip ice. |
| Aux heat on most of the time | Low heating output, thermostat setup, or a failing part | Check the thermostat setting |
| Weak airflow from vents | Dirty filter, blower problem, or closed vents | Yes. Filter and vents. |
How are heat pump refrigerant problems handled?
Refrigerant work is only for certified technicians. Under Section 608 of the Clean Air Act, federal rules bar venting refrigerant while servicing equipment, and technicians who handle it need EPA certification. Never try to add refrigerant yourself.
Low refrigerant usually means there's a leak somewhere. Adding more without finding the leak is a short-term patch. When a leak is found, we explain where it is, what fixing it involves, and whether repair still makes sense for your system.
Should you repair or replace a heat pump?
Repair is usually worth it when one part has failed, like a capacitor, fan motor, contactor, or sensor, and the rest of the system is sound. We fix what can be fixed, and we tell you straight when it can't.
Replacement may make more sense when a major part like the compressor fails, or a leak keeps coming back. If that's where we land, we say so and show you why. You get the price before any work starts, and you decide.
Got a quote that says “replace” with no repair option? Ask for the repair price too, and what's wrong in plain words. A fair recommendation holds up when you see both side by side.
What happens when you book a heat pump repair?
A heat pump repair visit follows six steps.
- 1Tell us what's going on. Say whether the problem is in heating, cooling, or both, and when it started.
- 2A technician finds the cause. They check the indoor and outdoor units and look for the root problem, not just the symptom.
- 3You see your options. We explain what's wrong and what it takes to fix it. If replacing makes more sense, we say so and show why.
- 4You decide. No work starts until you say yes.
- 5We fix it. If it can be fixed, we fix it.
- 6We test and clean up. We run the system, check that it works, and leave the space clean.
Common questions
Is it normal for my heat pump to steam in winter?
Yes, short bursts of steam during a defrost cycle are normal. The heat pump is melting frost off the outdoor coil. If thick ice stays on the unit after defrost, call.
Should I turn my heat pump down at night?
Usually not. ENERGY STAR says heat pumps don't save energy by being turned down when you're away or asleep. Pick a comfortable temperature and leave it there.
Why is my aux heat light always on?
It can mean the heat pump isn't keeping up on its own, or that the thermostat is set up to call for backup heat too often. Some aux heat is normal during defrost and cold snaps. If it's on most of the time on mild days, have it checked.
Can I add refrigerant to my heat pump myself?
No. Federal rules under EPA Section 608 require certification to handle refrigerant. Low refrigerant also usually means a leak, so adding more doesn't fix the real problem.
Do heat pumps work in Portland and Vancouver winters?
Yes, they can. The U.S. Department of Energy says that in moderate climates, heat pumps can be an efficient alternative to furnaces and air conditioners. Our winters are mostly wet and mild with occasional cold snaps, when backup heat may help.
Do you repair heat pumps that are paired with a gas furnace?
Yes. That setup is called dual fuel: the heat pump does most of the heating and the gas furnace is the backup. We repair both heat pumps and gas furnaces, so a technician can check both halves and how they hand off.
Not sure what's wrong yet?
Start with the safe checks. Many problems are a setting, a breaker, or a filter.
- Repair first: we fix what can be fixed
- You approve the price before work starts
- Sources listed for outside facts
Sources
- Air-Source Heat Pumps — ENERGY STAR (U.S. EPA). Checked 2026-09-24.
- Stationary Refrigeration and Air Conditioning (Section 608) — U.S. EPA. Checked 2026-09-24.
- Heat Pumps — U.S. Department of Energy. Checked 2026-09-24.
Last updated: · Reviewed by: HVAC Repair Guys